BoosterTally

Cash box closeout

Free worksheets for the cash box, the snack stand, and the handoff.

BoosterTally adds up the cash count, figures the over/short, and prints a closeout sheet with room for two counters to sign. It's free, there's no account, and your numbers stay in this browser.

Close cash box Restock stand Assign helpers

Six calculators are finished and do real math. The other pages are notes-only sheets until their math is done, and they say so right on the page.

Event-night chooser

What needs doing tonight?

Pick whichever job is on the table, whether that's a cash box that needs counting or a stand that needs restocking. Each one opens straight into a worksheet.

6 calculator worksheets · 14 notes-only sheets
Cash Close cash box Count the bills and coins, note any over/short, and get two signatures on the sheet. Open closeout tool Stock Restock concessions Work out the next game's shopping list from what's left on the shelf. Build stock sheet Menu Price menu Keep prices simple enough for a volunteer cash line. Price menu Shift Assign volunteers Plan who covers setup, the halftime rush, the cash count, and cleanup. Plan helper sheet Tally Check fundraiser profit See what the fundraiser cleared after costs and fees, and how that sits against the goal. Check profit Packet Make treasurer packet Gather the budget, the actuals, and the was-it-worth-it notes in one place. Review budget

Printable packets

Sheets you can print for the event folder.

Cash count sheets, inventory sheets, deposit covers, and sponsor trackers. The calculators fill them in for you; the notes-only sheets are prompts you fill in by hand.

View all worksheets
Illustration of a blank treasurer worksheet packet, cash box, deposit envelope, pencil, and ticket roll
Print a copy for the treasurer and keep one in the event folder.
Closeout file Print preview
BackupPrintWorksheet

Cash count sheet preview

A count sheet with starting cash, ending count, over/short note, and signatures.

Open the worksheet
Snack stand file Print preview
CSVPrintWorksheet

Concession inventory sheet

A stock, case-size, restock, and next-game reminder sheet for concession chairs.

Open the worksheet
Treasurer handoff Print preview
BackupPrint

Deposit handoff cover

A cover page for deposit notes, payment totals, count team names, and local procedure checks.

Open the worksheet
Sponsor file Print preview
CSVWorksheetPrint

Sponsor promise tracker

A promise-and-follow-up worksheet for banners, logos, announcements, and thank-you tasks.

Open the worksheet

Finished calculators

Six working calculators, starting with the cash box.

These pages do the math, save in your browser, and print or export CSV and backup files.

See the full worksheet list
Calculator worksheet Cashbox closeout packet
BackupPrintCSV

Cash Box Reconciliation Tool

Count starting cash, ending bills and coins, digital payments, expected sales, and over/short notes for the closeout packet.

Cash count sheet
Variance summary
Deposit handoff notes
Two-person signature area
Open worksheet
Calculator worksheet Concession planning packet
BackupPrintCSV

Concession Inventory / Order Estimator

Turn concession stock counts, prices, costs, spoilage, case sizes, and next-event needs into a shopping list and profit summary.

Suggested order quantities
Item sales and profit summary
Supplier lead-time notes
Printable shopping list
Open worksheet
Calculator worksheet Concession pricing packet
BackupPrintCSV

Snack Shack Menu Price Calculator

Price the menu so nobody has to make change: unit cost, target margin, and whole-dollar rounding.

Recommended menu prices
Profit per item
Whole-dollar price options
Printable menu sign
Open worksheet
Calculator worksheet Fundraiser planning packet
BackupPrintCSV

PTO Fundraiser Profit Calculator

Enter revenue, direct costs, fees, supplies, and volunteer effort notes for a school fundraiser.

Net profit estimate
Profit per participant
Expense breakdown
Next-time notes
Open worksheet
Calculator worksheet Volunteer packet
BackupPrintCSV

Volunteer Shift Planner

Turn event times, role needs, and helper availability into a shift packet with coverage gaps before event night.

Shift schedule
Role gaps
Volunteer load summary
Printable helper sheet
Open worksheet
Calculator worksheet Event planning packet
BackupPrintCSV

Event Budget Worksheet

Make a budget vs. actual sheet for food, prizes, rentals, signage, fees, sponsors, and donations.

Budget worksheet
Actuals columns
Variance notes
Repeat-or-retire summary
Open worksheet
Notes-only worksheet Concession Stand Profit Calculator Rough out what the stand might clear: menu items, unit costs, selling prices, fees, and a best guess at sales. For notes, not totals

Find a section

Look it up by the words your group already uses.

Find it by name

What are you closing out?

Pick the word your group actually uses, and jump to that section.

cash boxcloseoutcount sheetconcession tallytreasurer reportover shortdepositmenu pricesvolunteer shiftssponsor packet
Cash box Cash closeout Count the box, write down what happened, and print a closeout sheet the treasurer can actually read. 2 tools Snack stand Concessions Plan menu prices, stock, food quantities, and game-night concession notes without rebuilding a spreadsheet. 4 tools Tickets Fundraisers Figure out what a fundraiser actually cleared, plus ticket pricing, auction baskets, and notes for next time. 4 tools Clipboard Volunteers Shift sheets, station lists, and run sheets you can print and hand to a volunteer. 5 tools Packet Sponsors Outline sponsor tiers, recognition promises, thank-you tasks, and parent-meeting funding notes. 2 tools Worksheet Treasurer packets Put budgets, actuals, grant notes, deposits, and repeat-or-retire decisions in one meeting packet. 4 tools

Role paths

Just got handed a role? Start here.

Role TreasurerCloseout sheets, budget-vs-actual packets, variance notes, and handoff reminders. Role Concession chairMenu pricing, inventory orders, food quantities, volunteer shifts, and cash count sheets. Role Fundraising chairProfit estimates, tickets, plant sales, auction baskets, and repeat-or-retire notes. Role Volunteer coordinatorShift sheets, station rotations, setup roles, cleanup roles, and day-of gaps.

Guides and packets

Short guides written for the next chair.

See all guides
Guide Cash box closeout packet for school events A closeout checklist for counting cash, noting digital payments, explaining over/short, and printing a readable handoff. Plain notes Guide Concession planning packet How to put menu prices, inventory, volunteers, supplies, and closeout notes in one game-day packet. Plain notes Guide Field day rotation planning notes Build a station rotation teachers and volunteers can follow without a dozen text messages. Plain notes