Guide packet
Event budget vs. actual worksheet
Use budget, actuals, over/short notes, volunteer notes, and next-year notes to decide whether an event is worth repeating.
Packet note
Profit is not the only outcome
Some events are fundraisers. Others are community builders or break-even traditions.
Capture goal type, volunteer effort, sponsor offsets, and next-time notes.
Packet note
Use plain labels
Budget vs. actual, cash collected, payment fees, supplies, prizes, rentals, signage, and donations are clearer than finance jargon.
Keep the columns printable and easy to review at a meeting.
Checklist
What to include
- Goal type
- Budgeted revenue
- Actual revenue
- Budgeted expenses
- Actual expenses
- Variance
- Volunteer hours
- Repeat/retire notes