Fundraisers / Calculator worksheet
PTO Fundraiser Profit Calculator
Enter revenue, direct costs, fees, supplies, and volunteer effort notes for a school fundraiser.
Net profit $0.00
BoosterTallyPrintable packet
Fundraiser profit worksheet
Fundraiser profit
Fundraiser profit worksheet
Date not set
Prepared by: not set
Net profit$0.00
| Revenue | Units | Price | Total | Note |
|---|---|---|---|---|
| No revenue rows entered yet. | ||||
| Cost | Units | Unit cost | Total | Note |
|---|---|---|---|---|
| No cost rows entered yet. | ||||
Goal gap__________
Break-even unitsNot enough data
Checked by__________
Review notes
- Add at least one revenue or cost row before using this as a fundraiser packet.
Review before sharing
- Add at least one revenue or cost row before using this as a fundraiser packet.
Same event packet
Other worksheets from the same night.
Example packet
Fall cookie dough fundraiser example
A PTO chair compares cookie kit revenue, extra donations, a spirit-night add-on, vendor costs, supplies, prizes, and payment fees.
- $2,668.62 net profit.
- $19.06 profit per participant or selling unit.
- $268.62 above the entered profit goal.
Assumptions
What the numbers assume.
- Use summary revenue and cost totals, not buyer names, donor private contacts, student data, card details, bank details, or tax IDs.
- Revenue and cost rows can use units times price/cost or one trusted actual total override.
- Blank numeric fields count as zero. Negative values are treated as zero and flagged for review.
- Participant count is for a rough per-participant result; fractional counts are rounded down.
- This is a planning worksheet. Official accounting, tax decisions, deposits, receipts, and approvals stay in your normal systems.
Formula notes
How the totals are calculated.
- Revenue rows use actual total override when entered; otherwise the row total is units sold times price per unit.
- Cost rows use actual total override when entered; otherwise the row total is units times unit cost.
- Percent fee amount is gross revenue times the entered percent fee divided by 100.
- Net profit is gross revenue minus direct costs minus flat and percent-based fees.
- Gross margin is net profit divided by gross revenue when revenue is greater than zero.
- Break-even units divide direct costs plus fees by average revenue per sold unit when unit data is available.
Sources and local checks
Where to check the rules behind this worksheet
These references help set the worksheet's boundaries. Your current school, district, PTO/PTA, booster, treasurer, bank, and local procedures still come first.
- Local school, PTA/PTO, booster, district, bank, and food-safety procedures : Local rules and treasurer procedures are the source of truth.
- PTO Today free printables and templates
- DoJiggy school fundraising examples
FAQ
Questions that come up
Yes. Enter revenue, direct costs, fees, and goals, then print the fundraiser packet or export CSV and backup files.
No. It is a local planning worksheet only. It does not process payments, store buyer lists, issue tax receipts, sync donor records, or replace official accounting.
Do not enter student private information, buyer names, donor private contacts, card details, bank account numbers, tax IDs, addresses, or official login credentials.
Related workflow
Sheets that belong in the same event packet
Notes-only worksheet Field day teacher packet
BackupPrintCSV
Field Day Rotation Schedule Generator
Lay out stations, class groups, time blocks, starting spots, and volunteer assignments for field day.
Rotation schedule
Station list
Volunteer assignment sheet
Rainy-day notes
Use this for notes and handoff prompts only, not final totals.
Open worksheet Notes-only worksheet Meal fundraiser packet
BackupPrintCSV
Meal Fundraiser Food Quantity Calculator
Estimate servings, trays, packages, supplies, and helper roles for pancake, spaghetti, barbecue, or taco nights.
Food quantity estimate
Supply checklist
Serving assumptions
Prep and cleanup notes
Use this for notes and handoff prompts only, not final totals.
Open worksheet Notes-only worksheet Sponsor request packet
BackupPrintCSV
Sponsor Package Generator
Sketch sponsor tiers with recognition promises your group can actually keep, plus request notes and thank-you reminders.
Sponsor tier outline
Request letter outline
Fulfillment checklist
Thank-you reminder list
Use this for notes and handoff prompts only, not final totals.
Open worksheet