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Volunteer shifts

Give every job a time and a helper.

Read the guide
Start a blank copy
Your worksheet

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Worksheet entries and totals

Free planner, no account needed

Which shifts are still open?

Add each station's hours and the volunteers who are available. Print the assignments and open spots for the coordinator or check-in table.

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Step 1

Event window

Section 1 of 3

Shift results

Shift coverage and open spots

How this is calculated
0 critical gaps
Required coverageNot set0 of 0 required slots filled.
Open required slots0
Critical gaps0
Ideal coverageNot set0 of 0 ideal slots filled.
Assigned volunteers0
Unassigned volunteers0

Working copy

Draft volunteer schedule

Change any assignment below. Choosing someone who already has a job at that time swaps the two assignments. Building or trying another schedule replaces this working copy.

The planner updates this working schedule as you enter staffing needs and availability.

Add event hours and staffing needs to build the working schedule.

Check-in view

Who is where and when

Each role keeps the same color across every shift.

Enter the event hours to build the shift chart.

Review before sharing the shift packet
  • Enter an event start time and end time, with the end after the start, to build shifts.
Privacy and local procedure.

Use BoosterTally worksheets for event counts, budgets, shopping lists, and schedules. Follow your school, PTA/PTO, booster, district, bank, and local procedures. This is not legal, tax, food-safety, or banking advice. Leave out student records, contact lists, medical notes, addresses, tax IDs, donor contacts, and passwords.

PNG, JPG, or WebP. Resized in this browser.

Use BoosterTally worksheets for event counts, budgets, shopping lists, and schedules. Follow your school, PTA/PTO, booster, district, bank, and local procedures. This is not legal, tax, food-safety, or banking advice.